Pre-Requisites
- To gain access to any resource in either Booking System, you must first complete the General Induction for the current calendar year.
2. You must then complete any additional inductions offered by your courses.
Additional inductions can be found via your Course Canvas Sites or the Induction Catalogue:
Your Course > Modules > Compulsory WHS Inductions
Completing these additional inductions will give you access to different borrower privileges and the associated equipment, studios and rooms. You will not be able to log on and see any equipment or rooms without completing these inductions.
Check which inductions you have completed this calendar year here:
IMPORTANT: Regardless of your year of study, you have to complete the General Induction and additional inductions for access to equipment, studios, and rooms each year.
How to Video Guide: The Booking Systems
Written How to Guide
After completing the General Induction and additional inductions required:
- Log in to the Equipment or Room Booking System for the first time*
- Use your Student ID number (e.g. c1234567) or Staff Numberplate (e.g. abc123) and the temporary password of 1234
- You will be prompted to set a password. If you have already signed in this year, your password will be your user-set password.
- Select Day View or Week View depending on the equipment you are after – for more information on their differences, see below.
- Find your required equipment or room via the search, using the category filters, or by clicking through the pages of available items.
- Select an available item and timeslot (available slots are white)
- Confirm your timeslot, your booking will turn blue, it is now in your ‘cart’ and ready to finalise.
- Confirm your booking, it will turn green. You can have multiple items in your cart before confirming.
*You have to complete steps 1-3 for both the Equipment Bookings System and the Room Bookings Systems
Log-In Information
Student ID Number – c1234567
Staff Numberplate – abc123
Temporary Password – 1234
You will then be prompted to set a password of your choosing.
Day View & Week View Differences
Equipment and items that can be taken home are found and booked under Week View.
Example Items:
- Cameras
- Tripods
- Drawing Tablets
- Equipment Kits (video equipment kits, field recording kits)
Equipment and items that can not be taken home are found and booked under Day View in slots during Building Operational hours.
Example Items:
- Laser Cutter
- Riso Printer
- Studio Mics
Rooms, studios and spaces, as they can not be taken home, are found and booked under Day View.
Examples
- Animation Studios
- Edit Suites
- Practice Rooms
- Photo Studio
Equipment & Room Booking System Differences
The Equipment Booking System holds equipment that can be loaned and equipment that can be booked out for a period of time during the day.
Equipment Store Opening Hours
| Day | Opening Hours |
|---|---|
| Monday | 10:00 am – 4:00 pm |
| Tuesday | 10:00 am – 4:00 pm |
| Wednesday | 10:00 am – 4:00 pm |
| Thursday | 10:00 am – 4:00 pm |
| Friday | 10:00 am – 4:00 pm |
| Weekends | Closed |
Example Items:
- Cameras
- Tripods
- Drawing Tablets
- Microphones
The Room Booking System contains rooms, studios, edit suites and other specialist spaces that can be booked out for a period of time during Facility Opening Hours.
Open Access Hours
| Day | Opening Hours |
|---|---|
| Monday – Friday | 8:00 am – 6:00 pm |
| Weekends | Secure Access Only |
Secure Access Hours*
| Day | Opening Hours |
|---|---|
| Monday – Friday | 7:00 am – 8:00 am, 6:00pm – 10:00pm |
| Weekends | 8:00 am – 10:00pm |
Example Items:
- Post Production Studio
- Edit Suites
- Photo Studio
- Rehearsal Studios
- Practice Rooms
Gaining Additional Privileges
To gain additional privileges in the Booking System, you must complete additional inductions.
Each induction is tied to a base privilege set of resources.
Additional course-specific equipment privileges are attached to each induction, these privileges only last for the semester. The course-specific equipment privileges are automatically applied and removed from your account each semester depending on which inductions you have completed and which courses you are undertaking.